Answered By: Jeff Beuck
Last Updated: Apr 03, 2020     Views: 1338951

See Also: How do I add page numbers in Microsoft Word?

To use different page numbering schemes in different sections of your Word document, there are two tricks: 1) you must include a "Section Break - Next page" between each section of your document where the numbering will change, and 2) you must "unlink" each section's footer from the one before it.

To start, temporarily turn on the viewing of hidden formatting symbols by clicking the "Show/Hide" symbol on the "Home" tab in the "Paragraph" box -- this will enable you to see the Section Breaks between sections of your document.

 

One of the required page numbering changes for your thesis or dissertation is that you need to use Roman numerals (e.g., "i, ii, iii") for your introductory sections (Abstract, Table of Contents), and then switch to Arabic numerals (e.g., "1, 2, 3") and begin the page numbering at "1" at the start of Chapter I of your main text.

If you do not already have a "Section Break" between these two sections of your document, you will need to add one.  Place your cursor at the very end of the text in the first section (after your Table of Contents and any Lists of Tables and Figures), being careful NOT to place it in the footer where the page number is (if the text above becomes grayed out, you are in the footer – try clicking higher).

 

Add a "Section Break – Next Page" by selecting the "Page Layout" tab on the menu, clicking the arrow next to "Breaks", and selecting "Next Page" under Section Breaks.

 

After doing this, you should see a "Section Break (Next Page)" code inserted into your document.  This tells Word that the next page begins a new section which may have a different header or footer.

 

Go down to the next page below the section break (in this example, the first page of Chapter I), and click on the page number in the Footer.  If your cursor is in the Footer, you should see "Footer -Section [#]-" to the left, and "Same as Previous" on the right.

 

You should also see a new tab appear on the menu, labeled "Header & Footer Tools: Design".  Select this.  (Be careful not to confuse this with another tab labeled "Design" between the "Insert" and "Page Layout" tabs.)  In the "Navigation" section of this tab, you will see a highlighted button labeled "Link to Previous" which tells Word to link the footer in this section to the previous section and to continue its page numbering scheme.  Click the "Link to Previous" button to UNSELECT it.

 

After clicking this, the "Link to Previous" button should no longer be highlighted.  The "Same as Previous" box to the right of your footer should also disappear.

 

Confirm your cursor is still next to the page number in the Footer, then go back to the Header & Footer Tools – Design tab on the menu, and in the "Header & Footer" section, select Page Number > Format Page Numbers.

 

The "Page Number Format" window will appear.  Select the appropriate "Number format" for this section ("1, 2, 3," or "i, ii, iii", etc.), and tell Word whether to continue the page numbering from the previous section or to start at "1" or another number.  In this example, we want Section 2 (which begins at Chapter I and contains the main text of our thesis or dissertation) to use Arabic numerals and to start numbering this section from page 1.  Click "OK" to finish.

 

You will notice that the page numbering for the current section has now been corrected, and if you unlinked it properly from the previous sections, the numbering in those sections should remain as it was before.

 

Next, you will need to change the page number format to lower-case Roman numerals (i.e., "i, ii, iii, ...") for the section with your Abstract and Table of Contents.  Click your cursor on the footer of your Abstract or Table of Contents page.

 

Open the "Format Page Numbers" window by going to the Header & Footer Tools – Design tab on the menu, and in the "Header & Footer" section, select Page Number > Format Page Numbers.

 

Next to "Number format", select the "i, ii, iii, ..." option for lower-case Roman numerals, then click "OK".

 

The page numbering for the section with your Abstract and Table of Contents should change to lower-case Roman numerals.  As long as you correctly unlinked the following section from this one, the page numbering in the following section, the main body of your text, should remain Arabic numerals starting with 1.

 

You will also need to remove page numbers completely from the title page and other preliminary pages of your thesis or dissertation.  To do this, you will use the same method as above, but delete the page numbers from the first section of your document.

Place your cursor at the very end of the last page which will not be numbered (probably your approval page, dedication, or acknowledgment), being careful NOT to place it in the footer where the page number is (if the text above becomes grayed out, you are in the footer – try clicking higher).

 

Add a "Section Break – Next Page" by selecting the "Page Layout" tab on the menu, clicking the arrow next to "Breaks", and selecting "Next Page" under Section Breaks.

After doing this, you should see a "Section Break (Next Page)" code inserted into your document on the page before your Abstract.

 

Go down to the next page below the section break (in this example, the Abstract), and click on the page number in the Footer.  If your cursor is in the Footer, you should see "Footer -Section [#]-" to the left, and "Same as Previous" on the right. Be sure you are not in Section 1 of your document.

 

On the main menu, select the "Header & Footer Tools: Design" tab, then in the "Navigation" section of this tab, click the "Link to Previous" button if it is highlighted to UNSELECT it and unlink this section from the section above.  This will allow you to modify the page number in the first section without affecting this or subsequent sections.

 

Return to your Title Page (or any page in Section 1 which will not be numbered) and click on the page number in the footer.  Click-and-drag your cursor over the page number to select it.

 

Click the "Delete" key on your keyboard to delete the page number from this section.  As long as you removed the "Link to Previous" connection from the next section, you should the page number disappear from the first section, but remain in the following sections.

 

If your paper includes additional sections (for example, if your Approval Page was added as a separate section from your Title page), you may have to experiment with linking and unlinking sections from each other -- unlink a section if its page numbering will be different from the one before it, but link together any sections where the page numbering will continue from the one before it.  It is generally a good idea to start with the last section of your document and work your way backwards.

When you are finished, don't forget that you can hide the formatting symbols to make it easier to view your text by turning off the "Show/Hide" symbol on the "Home" tab in the "Paragraph" box.

 

Footer Sections and page numbering can be very complex, especially if your document has multiple sections.  If you need additional assistance getting your page numbering correct, contact Jeff Beuck at 216-523-7486 to set up an appointment.

Comments (378)

  1. Very helpful
    by Tashy on Nov 16, 2017
  2. Thank you so much!!!
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    by thankfulalmostmaster on Dec 04, 2018
  20. This post was a life saver. It was crunch time and I underestimated the pagination of my APA action research. "Hidden formatting symbol", "Section Break"? I NEVER would have thought to do those things. Thanks to you I submitted at 11:51 pm, lol, in the nick of time, lol.
    by KMo on Dec 13, 2018
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    by Dave T on Jan 06, 2019
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    by Reginescorner on Jan 08, 2019
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    by Manuel Duarte on Feb 08, 2019
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  42. Thanks! I watched a couple of youtube videos before seeing this and had been struggling with pages refusing to take any number at all. It's all useful, but the most satisfying statement here was "begin at the bottom".
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    by Zayn on Aug 02, 2019
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    by Caroline N. Ateenyi on Aug 28, 2019
  57. Incredibly helpful. I looked at several different sites for an answer to this, and none of them mentioned the section break (I thought page break did this for me). Thank you for explicitly detailing every step.
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  86. Does anyone know how to do this with page numbers in the main body of the document rather than the header/footer?
    by John on Jun 19, 2020
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  216. This was completely Helpful
    by Kingsley on Jul 02, 2021
  217. Thank you!! super concise instructions!! :)) big thanks
    by d on Jul 04, 2021
  218. Wow! It was very helpful, God bless you for the wonderful explanations and easy guidance of yours
    by Lembao on Jul 05, 2021
  219. Perfect explanation
    by June on Jul 07, 2021
  220. Very helpful. Thanks
    by Smartoskylalasky on Jul 11, 2021
  221. Excellent and easy to follow instructions. Exactly what I needed.
    by Ahmad Hussain on Jul 13, 2021
  222. Wow!! Brilliant guide. This is really helpful
    by Racheal on Jul 19, 2021
  223. helpful thank you
    by Justin on Jul 20, 2021
  224. Thank you so much Mr Beuck for your excellent explanation / illustration, it’s so clear and helpful. It’s also heart-warming to see the many comments of gratitude (and relief!) above; you’ve helped so many people! Thank you! :)
    by Sinead on Jul 31, 2021
  225. very helpful.thank you
    by julia muteyo on Aug 08, 2021
  226. It was very helpful thank you
    by Ivy on Aug 23, 2021
  227. Thank you very much! Very detailed and helpful with screenshots.
    by Sasha on Aug 23, 2021
  228. AwesomeπŸ‘πŸ‘ Your instructions are clear and precise, showing unparallel clarity! Thank you so much!
    by Manouri on Aug 25, 2021
  229. Very useful and easy to follow the steps!
    by Mo on Aug 25, 2021
  230. Thanks a million. This was highly helpful.
    by Mashazi Mahoto on Aug 30, 2021
  231. This is a MUST SAVE page!! I come back here every time I need to format my document. You are a life saver! Thank you!
    by Zoe on Sep 10, 2021
  232. Thanks
    by Caleb Onyango on Sep 12, 2021
  233. Thank you, this is very helpful and simple to follow.
    by Abdislam Rhebi on Sep 18, 2021
  234. Thank you so much so helpful
    by Beauty on Sep 18, 2021
  235. Thanks a lot! Helped a lot. Quick, easy and to the point explanation. :-)
    by Pragya on Sep 20, 2021
  236. Thank very much. Easy to understand
    by Nana Kwame on Sep 23, 2021
  237. The best guidance ever!!!!!
    by Godfridah on Sep 30, 2021
  238. Practical step-by-step guidance. This is easy to follow and simply can't forget
    by NICHOLAS GWENGI on Oct 04, 2021
  239. This was so explicit and clear. Thank you so much!
    by Manisha on Oct 08, 2021
  240. You have absolutely made my work easy
    by RICHK on Oct 10, 2021
  241. So helpful. Thank you.
    by Jade on Oct 11, 2021
  242. Thank you so much for the clear instructions! It was really helpful.
    by Nirmal HETTIARACHCHI on Oct 13, 2021
  243. Very easy and straightforward Thank you
    by Luke on Oct 13, 2021
  244. Very helpful thank you so much
    by Sabelo on Oct 16, 2021
  245. whao! thanks greatly.... it was straight and easy to grasp
    by geoeffy on Oct 21, 2021
  246. Used this for my undergrad thesis, still used it for my postgrad paper. So helpful, thank you.
    by Wambui on Oct 23, 2021
  247. Thank you very much. That was awesome. Really helpful
    by Phd Candidate on Nov 10, 2021
  248. Am grateful you are my mentor thank you so much may God Bless you for me
    by Calvince Juma on Nov 19, 2021
  249. Excellent, thank you so much!
    by Cristiana on Nov 21, 2021
  250. very helpful. thank you so much
    by Faith Ashley on Nov 26, 2021
  251. That was perfect. I have been writing reports for school for a couple years and this is by far the best explanation and demonstrations I have come across! Thank you!!!
    by Benjamin on Nov 27, 2021
  252. Simple and straight forward quick steps, totally helpful
    by Esther on Nov 29, 2021
  253. FANTASTIC, thorough, clear, and detailed instructions!! I am so grateful for this super helpful guidance during the horrendous last stages of dissertation defense! I hope the human that wrote this knows how much they are appreciated by stressed graduate students!
    by Brielle on Dec 03, 2021
  254. Very much helpful. Many thanks!!
    by Abebe on Dec 06, 2021
  255. Thank you so much. This was so helpful.
    by Faves on Dec 08, 2021
  256. thank you. it is very helpful.
    by Abdul Rehman on Dec 09, 2021
  257. Thank you so much. This was very helpful and easy to follow!
    by Chinedu Anyaji on Dec 21, 2021
  258. Very insightful. I've appreciated it.
    by Makuei Ghai Makuei on Dec 23, 2021
  259. The guide is perfect. I was almost resorting to go and ask at some business centre and low and behold I found this!! Thank you very much
    by Casserdy Magaya on Dec 31, 2021
  260. I liked the way it is "explained" in detail. I was able to understand. Thank you very much!
    by Vida Nunez on Jan 03, 2022
  261. Like everyone else in the comments, I would just like to say thank you for this saving grace of a post. So helpful and the visuals really made it so easy to use.
    by hanseoulo on Jan 03, 2022
  262. Very excellent,; precise and concise
    by Aliyu idris KANKARA on Jan 04, 2022
  263. Very helpful, thank you!
    by gshoffma on Jan 06, 2022
  264. The help topics on Microsoft website are useless. After struggling there I fortunately found this page. Thank you very much.
    by Firas on Jan 17, 2022
  265. Its so easy to use and very helpful. i doing it will easy after reading the comment..keep it up...
    by Mukoya Edward Rumeta on Jan 27, 2022
  266. Thank you very much Sir ,much appreciated this has been very very useful to me
    by Gimses on Feb 09, 2022
  267. Very wonderful how-to and appreciate the screenshots throughout. Helpful, succinct, excellent work by the librarians at CSU Ohio. I think I'll consider sending my son to this university as I can see they really care about solving problems and adding value to society.
    by Hugh Janus on Feb 09, 2022
  268. Correct and direct explanation. Thanks so much
    by Alexander Talam on Feb 15, 2022
  269. Amazing!! Thank you so much!
    by Angie on Feb 17, 2022
  270. Are you kidding. This was AWESOME!! I was doing all the right things for 4 days; but here, we completed this in literally less than 20 minutes. So cool, keep this website going, Thanks Ben!!
    by Pam on Feb 17, 2022
  271. Great Minds!!! Thank you very very helpful
    by Esther on Mar 10, 2022
  272. This is great help, exactly what I was looking for. Thanks a lot. Really appreciated.
    by Umar on Mar 12, 2022
  273. Thank you!! Wonderfully helpful!!
    by Andi on Mar 15, 2022
  274. Internet is undefeated because of people like you. Thanks a lot!
    by Arun on Mar 20, 2022
  275. Easy to follow, explained in a lucid manner. Was very helpful.
    by Ivin Tomy on Mar 23, 2022
  276. This was SOOOO darn helpful! Whew!
    by Kels on Mar 24, 2022
  277. Thank you!
    by Paul on Mar 27, 2022
  278. I hate numbering word pages but this is THE BEST and MOST HELPFUL guide ever!!
    by Melissa on Mar 27, 2022
  279. Thank you for the guide, super easy to follow and very helpful.
    by Minky Masombuka on Apr 10, 2022
  280. Very helpful, thanks indeed
    by Joel Oraku on Apr 13, 2022
  281. very very helpful and interesting . thank you very much
    by zubieda on Apr 23, 2022
  282. thanks ,very helpful.
    by Modester on Apr 26, 2022
  283. Thanks,this was helpful
    by Metuge on Apr 26, 2022
  284. Very helpful!!
    by Gladness on May 07, 2022
  285. OMG THE MOST HELPFUL POST. Thank you SO MUCH!! I have never seen a better tutorial.🀩🀩🀩
    by Katerina on May 10, 2022
  286. Excellent really clear and so helpful.. Thanks
    by Queen Bee on May 13, 2022
  287. Thank you.. this was very helpful
    by F Abujalala on May 13, 2022
  288. Very helpful! Thanks!
    by MS on May 15, 2022
  289. Very explicit. Good
    by Divine on May 17, 2022
  290. You are the best. You just saved us from days of a headache around this pagination. Well explained with images. I salute you and your team. Thumbs up.
    by Ola on May 26, 2022
  291. Very helpful. Thanks a lot!
    by Beatrice on May 30, 2022
  292. Thank you soo much! Very useful. Clear and easy guidance
    by Chaminie on Jun 08, 2022
  293. Very helpful indeed. Easy to follow and understand
    by Wilson Maiyo on Jun 11, 2022
  294. You're the man Jeff
    by LeBron on Jun 23, 2022
  295. I love the simplification of this, very easy to understand.
    by Azenda Cephas Dajo on Jun 27, 2022
  296. I highly appreciate your sincere help
    by Bildad on Jun 29, 2022
  297. Exactly what i wanted and to the point without wasting much of the readers time. I salute you sir.
    by Steve on Jun 29, 2022
  298. This was incredibly helpful! I was so confused until I came across this, thank you so much!!
    by McKenna O'Shea on Jul 06, 2022
  299. Fantastic and detailed procedure this is. Keep it up!
    by Xquort on Jul 07, 2022
  300. Perfect explanation. Thanks very much for this.
    by Sylvain Mbuta on Jul 11, 2022
  301. This was helpful and easy to follow,thank you
    by Bree Hildah on Jul 12, 2022
  302. Can we also change the total number of pages? I tried using this and it does restart the page number but the total number of pages do not change.
    by Mayur on Jul 13, 2022
  303. You have been super helpful, thank you.
    by Chichi on Jul 13, 2022
  304. Thank you! It is really helpful
    by Andinet on Jul 17, 2022
  305. Very useful. Thanks
    by OLAOSEBIKAN on Jul 21, 2022
  306. Extremely useful, easy to follow.
    by KANDASWAMY CHENNIMALAI on Jul 22, 2022
  307. Thank you. Very helpful
    by Ife on Jul 24, 2022
  308. much appreciation. the step by step procedure was very helpful.
    by IAN ARABU on Aug 30, 2022
  309. thank you.easy to follow
    by chamunoorwa matanhike on Aug 30, 2022
  310. Thanks a lot it was very helpful
    by Amabel on Sep 05, 2022
  311. I am extremely grateful
    by Kwabena Agyare on Sep 07, 2022
  312. Thank you so much. it is conducive.
    by fatima tayyab on Sep 15, 2022
  313. Thank you so much, this is the most helpful explanation, i have received on this subject. Excellent job.
    by Law on Sep 15, 2022
  314. OMG amazing, thank you thank you!!!
    by Mariana on Sep 19, 2022
  315. It was really helpful. Thank you very much indeed.
    by Adeteju Adeniran on Oct 03, 2022
  316. This was very helpful. Thanks.
    by Stephen on Oct 10, 2022
  317. A very detailed response to the problem. Thank you so much for giving a procedure that is easy to follow
    by Gummadivalli Shiva Kumar on Oct 12, 2022
  318. it was very helpful and its very easy to follow because you have used very easy words to explain. Thank u sooo much (JazakAllah u Khaiira)
    by Osama Shabir on Oct 14, 2022
  319. very helpful!! Thank you.
    by Monsurat Raimi on Oct 20, 2022
  320. If I were to meet I'll give you a kiss, this really helped alot
    by Ahmad Nalado on Nov 06, 2022
  321. Thank you very much. Pretty easy steps to follow.
    by Nandila on Nov 06, 2022
  322. Thanks, it's very helpful
    by Adebayo R.O on Nov 12, 2022
  323. very helpful, thanks
    by Simiyu Omuriti on Nov 15, 2022
  324. Was very helpful, thank you very much
    by Eddy_Yang on Nov 19, 2022
  325. This was very very helpful. It was indeed very easy to follow. thank you so much for uploading this
    by Taiwo on Nov 22, 2022
  326. Easy steps to follow toward the target. A lot of thanks to you. Now nimeelewa ahsante kwa maelezo mazuriπŸ˜‡πŸ‘πŸ€πŸΌ
    by Fadhili on Nov 30, 2022
  327. I followed the instructions exactly as they are laid down, and voila, I got the page numbering right!
    by Cherry on Nov 30, 2022
  328. People like you make it possible to do everything in word and avoid latex. Cant thank you enough
    by Pranav on Dec 01, 2022
  329. Such a life safer!!
    by Flashy on Dec 07, 2022
  330. Thankyou. Jah Bless !
    by Kalidou on Dec 16, 2022
  331. Very useful document !
    by Cyprien on Dec 17, 2022
  332. One word, THANKS 😊
    by Masher on Dec 18, 2022
  333. Thank you very much. Pretty easy steps to follow. google games
    by Smith on Dec 24, 2022
  334. Thank you so much for your help
    by Mshelia on Jan 05, 2023
  335. This is the most elaborate and clear help in page formatting I have ever received. Thank you.
    by Yunia on Jan 07, 2023
  336. Thanks, got to understand section break for different page number
    by Rashil Maharjan on Jan 08, 2023
  337. Very useful. Thank you!
    by Sara on Jan 10, 2023
  338. It is very interesting and helpful
    by Mohammed A on Jan 14, 2023
  339. Thank you very much.... Problem solved
    by Ian Yohane on Jan 18, 2023
  340. Very helpful. Thank you for the effort
    by Success on Jan 24, 2023
  341. thank you
    by kiya fikadu on Jan 26, 2023
  342. wao your illutrations makes the work so easy to follow.
    by ziizozi on Jan 30, 2023
  343. Very clearly expressed and helpful. Thank you!
    by Roland on Feb 09, 2023
  344. This was of great help to me today, thank you soo much.
    by Sevu Mueni on Mar 05, 2023
  345. I give it a 5 star, perfectly explained and elaborated!! thank you....
    by cornelius Kiprotich on Mar 07, 2023
  346. This was well illustrated and clearly elaborated. Thank you, you have really saved my time.
    by RBI on Mar 17, 2023
  347. This was such a helpful and concise mind refresher thank you very. I am even more grateful that I could send my gratitude. So much better than listening to a whole 5 min YouTube video. Though also helpful.
    by Nomonde Foli on Mar 19, 2023
  348. Thank you so much. I struggled with this numbering on my previous degree, now I know. I am already applying the knowledge gained on my current thesis. Many thanks indeed!
    by Edmore on Mar 30, 2023
  349. it is very supportive and interesting !
    by Andualem on Apr 01, 2023
  350. thank you
    by onyango on Apr 03, 2023
  351. Wow, this is exactly what I needed to number the pages of my dissertation. Amazingly clear instructions, thank you so much!
    by Jac on Apr 12, 2023
  352. Thank You Very Much😊
    by Hardik on Apr 19, 2023
  353. Wow, I followed step by step and made itπŸ‘πŸ‘ Thanks for this information
    by Sseguya on Apr 21, 2023
  354. To the person who created this how-to guide, THANK YOU. This was perfect in every way. Thank you so much for making this available to us all.
    by supermegstar on Apr 23, 2023
  355. This is great for section numbering, for which I've added to the bottom of the page. Now, is it possible to add an overall document page number to the top of the page? Essentially, have two different page numbering systems in the same document.
    by Abbi on Apr 26, 2023
  356. Super helpful and saved so much time troubleshooting! I went through every step exactly and was able to finally get it!
    by Haley Cari on May 12, 2023
  357. Amazingly well explained...You have saved me a great amount of time dealing with page numbers writting my thesis... Thank you!
    by MS on May 14, 2023
  358. it is indeed helpful to me. I was about to pay for it to be done for me. I was reluctant to give out my work to an external person to avoid data misplacement. Thank you a million.
    by Adeduntan on May 20, 2023
  359. Thanks a lot. Best concise guide!
    by Stan on May 27, 2023
  360. Finally, with these instructions, I did it. Thanks
    by Bernice-kay on May 28, 2023
  361. Very helpful info! I'm grateful
    by Praise on May 31, 2023
  362. Thanks so much. I spent my time watching a YouTube but it did not work. Just two clicks and it's done. Thanks again
    by VANEN on Jun 06, 2023
  363. Amazing!! Thanks Jeff Beuck, this is very helpful.
    by Sine on Jun 07, 2023
  364. thank you so much
    by Lillian on Jun 11, 2023
  365. Starting a new format of paging after the preface was daunting. I tried for a long time to have it done until after got How to do pages differently in the previous section on Ask library.
    by Loding Joseph on Jun 12, 2023
  366. Thank you so much for this! It was easy to follow and exactly what I needed 😍
    by Kate on Jun 13, 2023
  367. This is very good article. I followed the steps and succeeded 100% Thank you very much
    by Nakudo on Jun 18, 2023
  368. Just awesome writing. Its essential for all researches.
    by Khanom Popy on Jun 19, 2023
  369. Thank you very much! This was of such tremendous help while formatting my dissertation.
    by ts on Jun 26, 2023
  370. Thank you so much, you saved my life with this write-up...
    by Nosa on Jun 28, 2023
  371. very helpful thankyou so much
    by Mrs G on Jun 29, 2023
  372. Thank you so much for your online lessen. It is very easy to understand the way you presented. I used it at the time when I badly needed it. Nice and supportive material.
    by Eyob Getachew on Jul 02, 2023
  373. its working thank you very much.
    by aizak on Jul 04, 2023
  374. You, my man, are a lifesaver. Thank you so much for this. I needed this like yesterday and all other tutorials are just not working for me for some reason. Thank you and I hope you have a nice day or night wherever you are in the world.
    by Cw on Jul 11, 2023
  375. Thank you 😊, was a relief indeed. Perfect and comprehensive instructions.
    by Nana Akomea on Jul 29, 2023
  376. This was really helpful. Thank you so much
    by Divine Yancho on Aug 02, 2023
  377. This saves me from materials I've searched for decates. I really appreciate.
    by Mohammed Amin on Aug 12, 2023
  378. Thank you so much for the valuable tutorial!
    by Basil on Aug 16, 2023

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